Multi-Site Gas Procurement | Accounts, Fees & Renewals

Build the account schedule before aggregating bids

Group bids where eligibility and timing permit, while keeping exceptions visible. Common ownership does not prove common enrollment rules or a single termination obligation.

Worked example: count a supplier fee at each accepted meter

Assume two hypothetical accounts each use 6,000 therms annually at $0.75 per therm, with a $20 monthly supplier fee per account. Commodity cost totals $9,000 and annual fees total $480, giving modeled supply cost of $9,480. Charging the fee only once for the portfolio would understate the total by $240. Delivery, taxes and other items are excluded here.

The correct fee basis comes from the agreement, not the number of legal owners or invoices. Keep account-level units, service periods and charges before rolling up the total. If one premises will close or has a different renewal date, show that exception separately. A single master document should not obscure which accounts the supplier accepted or how a removal, transfer or early exit would be treated.

Use an account register as the portfolio’s source of truth

EIA’s choice overview makes utility eligibility relevant to the service arrangement. A portfolio should therefore retain legal entity, premises, gas utility, rate code, unit, supplier, contract dates and notice requirements per meter. Keep recently closed and newly acquired accounts visible as exceptions. Do not infer that a common supplier or owner produces one statewide enrollment rule. EIA: natural gas customer choice and eligibility.

Reconcile the rollup to its individual quantities

Normalize each account’s volume and preserve the original billed unit. Count fees according to their actual per-meter or contract basis before totaling the portfolio. Separate location additions and removals from a comparable-period price result. Maintain account-level evidence behind any combined outcome so a missing invoice or duplicate acquired account cannot improve the apparent result. EIA: natural gas volume, heat content and energy units.

A portfolio exception report that remains account-level

Flag mismatched units, missing bills, different legal owners, pending acquisitions, closures and notice dates that fall before the main portfolio renewal. Reconcile every summary total to the included accounts and state why an account was excluded. Keep per-meter fees visible even when a master agreement produces one invoice. A price improvement on one large facility should not conceal a higher cost or ineligible enrollment at a smaller site. Require each added account to pass the same acceptance checks as the original portfolio.

Use the appropriate planning tool

Fee-adjusted offer comparison: Run constant-rate comparisons per accepted account before totaling the portfolio; do not charge a per-meter fee only once.